(an) absence of | no, none |
abundance | enough, plenty, a lot (or say how many) |
accede to | allow, agree to |
accelerate | speed up |
accentuate | stress |
accommodation | where you live, home |
accompanying | with |
accomplish | do, finish |
according to our records | our records show |
accordingly | in line with this, so |
acknowledge | thank you for |
acquaint yourself with | find out about, read |
acquiesce | agree |
acquire | buy, get |
additional | extra, more |
adjacent | next to |
adjustment | change, alteration |
admissible | allowed, acceptable |
advantageous | useful, helpful |
advise | tell, say (unless you are giving advice) |
affix | add, write, fasten, stick on, fix to |
afford an opportunity | let, allow |
afforded | given |
aforesaid | this, earlier in this document |
aggregate | total |
aligned | lined up, in line |
alleviate | ease, reduce |
allocate | divide, share, give |
along the lines of | like, as in |
alternative | (a) choice, (the) other |
alternatively | or, on the other hand |
ameliorate | improve, help |
amendment | change |
anticipate | expect |
apparent | clear, plain, obvious, seeming |
applicant (the) | you |
application | use |
appreciable | large, great |
apprise | inform, tell |
appropriate | proper, right, suitable |
appropriate to | suitable for |
approximately | about, roughly |
as a consequence of | because |
as of the date of | from |
as regards | about, on the subject of |
ascertain | find out |
assemble | build, gather, put together |
assistance | help |
at an early date | soon (or say when) |
at its discretion | can, may (or edit out) |
at the moment | now (or edit out) |
at the present time | now (or edit out) |
attempt | try |
attend | come to, go to, be at |
attributable to | due to, because of |
authorise | allow, let |
authority | right, power, may (as in 'have the authority to') |
axiomatic | obvious, goes without saying |
B | |
belated | late |
beneficial | helpful, useful |
bestow | give, award |
breach | break |
by means of | by |
C | |
calculate | work out, decide |
cease | finish, stop, end |
circumvent | get round, avoid, skirt, circle |
clarification | explanation, help |
combine | mix |
combined | together |
commence | start, begin |
communicate | talk, write, telephone (be specific) |
competent | able, can |
compile | make, collect |
complete | fill in, finish |
completion | end |
comply with | keep to, meet |
component | part |
comprises | is made up of, includes |
(it is) compulsory | (you) must |
conceal | hide |
concerning | about, on |
conclusion | end |
concur | agree |
condition | rule |
consequently | so |
considerable | great, important |
constitutes | makes up, forms, is |
construe | interpret |
consult | talk to, meet, ask |
consumption | amount used |
contemplate | think about |
contrary to | against, despite |
correct | put right |
correspond | write |
costs the sum of | costs |
counter | against |
courteous | polite |
cumulative | added up, added together |
currently | now (or edit out) |
customary | usual, normal |
D | |
deduct | take off, take away |
deem to be | treat as |
defer | put off, delay |
deficiency | lack of |
delete | cross out |
demonstrate | show, prove |
denote | show |
depict | show |
designate | point out, show, name |
desire | wish, want |
despatch or dispatch | send, post |
despite the fact that | though, although |
determine | decide, work out, set, end |
detrimental | harmful, damaging |
difficulties | problems |
diminish | lessen, reduce |
disburse | pay, pay out |
discharge | carry out |
disclose | tell, show |
disconnect | cut off, unplug |
discontinue | stop, end |
discrete | separate |
discuss | talk about |
disseminate | spread |
documentation | papers, documents |
domiciled in | living in |
dominant | main |
due to the fact that | because, as |
duration | time, life |
during which time | while |
dwelling | home |
E | |
economical | cheap, good value |
eligible | allowed, qualified |
elucidate | explain, make clear |
emphasise | stress |
empower | allow, let |
enable | allow |
enclosed | inside, with |
(please find) enclosed | I enclose |
encounter | meet |
endeavour | try |
enquire | ask |
enquiry | question |
ensure | make sure |
entitlement | right |
envisage | expect, imagine |
equivalent | equal, the same |
erroneous | wrong |
establish | show, find out, set up |
evaluate | test, check |
evince | show, prove |
ex officio | because of his or her position |
exceptionally | only when, in this case |
excessive | too many, too much |
exclude | leave out |
excluding | apart from, except |
exclusively | only |
exempt from | free from |
expedite | hurry, speed up |
expeditiously | as soon as possible, quickly |
expenditure | spending |
expire | run out |
extant | current, in force |
extremity | limit |
F | |
fabricate | make, make up |
facilitate | help, make possible |
factor | reason |
failure to | if you do not |
finalise | end, finish |
following | after |
for the duration of | during, while |
for the purpose of | to, for |
for the reason that | because |
formulate | plan, devise |
forthwith | now, at once |
forward | send |
frequently | often |
furnish | give |
further to | after, following |
furthermore | then, also, and |
G | |
generate | produce, give, make |
give consideration to | consider, think about |
grant | give |
H | |
henceforth | from now on, from today |
hereby | now, by this (or edit out) |
herein | here (or edit out) |
hereinafter | after this (or edit out) |
hereof | of this |
hereto | to this |
heretofore | until now, previously |
hereunder | below |
herewith | with this (or edit out) |
hitherto | until now |
hold in abeyance | wait, postpone |
hope and trust | hope, trust (but not both) |
I | |
if and when | if, when (but not both) |
illustrate | show, explain |
immediately | at once, now |
implement | carry out, do |
imply | suggest, hint at |
in a number of cases | some (or say how many) |
in accordance with | as under, in line with, because of |
in addition (to) | and, as well as, also |
in advance | before |
in case of | if |
in conjunction with | and, with |
in connection with | for, about |
in consequence | because, as a result |
in excess of | more than |
in lieu of | instead of |
in order that | so that |
in receipt of | get, have, receive |
in relation to | about |
in respect of | about, for |
in the absence of | without |
in the course of | while, during |
in the event of/that | if |
in the majority of instances | most, mostly |
in the near future | soon |
in the neighbourhood of | about, around |
in view of the fact that | as, because |
inappropriate | wrong, unsuitable |
inception | start, beginning |
incorporating | which includes |
incur | have to pay, owe |
indicate | show, suggest |
inform | tell |
initially | at first |
initiate | begin, start |
insert | put in |
instances | cases |
intend to | will |
intimate | say, hint |
irrespective of | despite, even if |
is of the opinion | thinks |
issue | give, send |
it is known that | I/we know that |
J | |
jeopardise | risk, threaten |
L | |
(a) large number of | many, most (or say how many) |
locality | place, area |
locate | find, put |
M | |
magnitude | size |
(it is) mandatory | (you) must |
manner | way |
manufacture | make |
marginal | small, slight |
material | relevant |
materialise | happen, occur |
may in the future | may, might, could |
merchandise | goods |
mislay | lose |
modification | change |
moreover | and, also, as well |
N | |
negligible | very small |
nevertheless | but, however, even so |
notify | tell, let us (or you) know |
notwithstanding | even if, despite, still, yet |
numerous | many (or say how many) |
O | |
objective | aim, goal |
(it is) obligatory | (you) must |
obtain | get, receive |
occasioned by | caused by, because of |
on behalf of | for |
on numerous occasions | often |
on request | if you ask |
on the grounds that | because |
on the occasion that | when, if |
operate | work, run |
optimum | best, ideal |
option | choice |
ordinarily | normally, usually |
otherwise | or |
outstanding | unpaid |
owing to | because of |
P | |
partially | partly |
participate | join in, take part |
particulars | details, facts |
per annum | a year |
perform | do |
permissible | allowed |
permit | let, allow |
personnel | people, staff |
persons | people, anyone |
peruse | read, read carefully, look at |
place | put |
possess | have, own |
possessions | belongings |
practically | almost, nearly |
predominant | main |
prescribe | set, fix |
preserve | keep, protect |
previous | earlier, before, last |
principal | main |
prior to | before |
proceed | go ahead |
procure | get, obtain, arrange |
profusion of | plenty, too many (or say how many) |
prohibit | ban, stop |
projected | estimated |
prolonged | long |
promptly | quickly, at once |
promulgate | advertise, announce |
proportion | part |
provide | give |
provided that | if, as long as |
provisions | rules, terms |
proximity | closeness, nearness |
purchase | buy |
pursuant to | under, because of, in line with |
R | |
reconsider | think again about, look again at |
reduce | cut |
reduction | cut |
referred to as | called |
refers to | talks about, mentions |
(have) regard to | take into account |
regarding | about, on |
regulation | rule |
reimburse | repay, pay back |
reiterate | repeat, restate |
relating to | about |
remain | stay |
remainder | the rest, what is left |
remittance | payment |
remuneration | pay, wages, salary |
render | make, give, send |
report | tell |
represents | shows, stands for, is |
request | ask, question |
require | need, want, force |
requirements | needs, rules |
reside | live |
residence | home, where you live |
restriction | limit |
retain | keep |
review | look at (again) |
revised | new, changed |
S | |
said/such/same | the, this, that |
scrutinise | read (look at) carefully |
select | choose |
settle | pay |
similarly | also, in the same way |
solely | only |
specified | given, written, set |
state | say, tell us, write down |
statutory | legal, by law |
subject to | depending on, under, keeping to |
submit | send, give |
subsequent to/upon | after |
subsequently | later |
substantial | large, great, a lot of |
substantially | more or less |
sufficient | enough |
supplement | go with, add to |
supplementary | extra, more |
supply | give, sell, deliver |
T | |
(the) tenant | you |
terminate | stop, end |
that being the case | if so |
the question as to whether | whether |
thereafter | then, afterwards |
thereby | by that, because of that |
therein | in that, there |
thereof | of that |
thereto | to that |
thus | so, therefore |
to date | so far, up to now |
to the extent that | if, when |
transfer | change, move |
transmit | send |
U | |
ultimately | in the end, finally |
unavailability | lack of |
undernoted | the following |
undersigned | I, we |
undertake | agree, promise, do |
uniform | same, similar |
unilateral | one-sided, one-way |
unoccupied | empty |
until such time | until |
utilisation | use |
utilise | use |
V | |
variation | change |
virtually | almost (or edit out) |
visualise | see, predict |
W | |
ways and means | ways |
we have pleasure in | we are glad to |
whatsoever | whatever, what, any |
whensoever | when |
whereas | but |
whether or not | whether |
with a view to | to, so that |
with effect from | from |
with reference to | about |
with regard to | about, for |
with respect to | about, for |
with the minimum of delay | quickly (or say when) |
Y | |
you are requested | please |
your attention is drawn to | please see, please note |
Z | |
zone | area, region |